673382 - Marketing and Proposal Coordinator

Job Description

  Geosyntec, a fast-paced and deadline-driven environmental professional services firm is seeking an enthusiastic, independent, and resourceful go-getter to lead and pursue competitive public sector winning proposals from premarketing through the shortlist interview stages. This hands-on Marketing and Proposal Coordinator will support our talented  practitioners from our Gainesville, FL office with developing compliant, comprehensive, and compelling submittals (proposals and opportunity-specific statements of qualifications (SOQs). Utilizing superb writing and organizational skills, you will participate in the Go/No-Go process; manage, schedule, edit, and produce submittals and related sales-support materials; evaluate selection criteria; and develop appropriate response strategies. This position will support Geosyntec practitioners as well as practitioners at ATM, a wholly owned subsidiary of Geosyntec, who specialize in coastal and waterfront engineering.Geosyntec is a company of practitioners who are experts in their fields and experienced in applying their knowledge to provide our clients with real-world solutions. We provide environmental services to municipalities, state and federal agencies, Fortune 500 industrial companies, and many of the nation’s top law firms. Learn more by visiting www.geosyntec.com.and www. appliedtm.com.ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track prospective client opportunities based on the strategic technical and regional goals;
• Gather and input data relating to tracking of sales (Geosyntec is currently using GovTribe and Cosential) and proposal efforts; skills and experience matrices; and other market/industry data as needed;
• Help evaluate SWOT (Strengths, Weaknesses, Opportunities, Threats) to support go/no go proposal decisions, involving senior personnel as required by Geosyntec policy;
• Analyze client requirements and selection criteria; work with the proposal manager and other client-facing participants to develop submittal strategy and themes for the submittal;
• Work collaboratively with staff throughout the United States in support of federal marketing efforts; liaison with local marketing staff across regions;
• Format, organize, and compile needed proposal qualifications content, especially non-technical proposal sections;
• Extract the proper message from existing materials to respond to proposal requests; develop compelling packaging of materials including formats, and ensure quality and compliance with client requirements;
• Work with our design department to design visually appealing and dynamic templates and graphics for proposals, reports, brochures, posters, and other print marketing collateral;
• Help evaluate some technical content, and write/edit proposal sections;
• Create, edit, and produce presentations using Microsoft PowerPoint or similar products for technical professionals to use in meetings with prospective clients that may touch on corporate history and organization, broad capabilities, technical specialties, and other topics which support the client development process;
• Create, edit, and produce regional project descriptions, from short paragraphs to multi- page summaries of long-term and complicated projects;
• Coordinate the collection, updating, customization, and submission of professional resumes for technical staff as part of the enterprise-wide database;
• Collect and archive letters of commendation and references;
• Act as the liaison between Branch and Corporate Marketing and Communications department staff;
• Manage Branch updates to the enterprise-wide digital database in accordance with corporate standards and champion its use among Branch staff;
• Provide Branch materials to Corporate Marketing and Communications department to support internal communications as requested;
• Assist with local business errands and office management support as needed; and
• Perform special projects and related work as required.

The key to success in this position is personal drive, and the ability to understand the perspectives and needs of our clients, coupled with commitment to technical excellence. The position adds tremendous value through personal initiative, the ability to prioritize collaboration, keep the big picture in mind, and formulate a cohesive, persuasive message out of many individual parts. Your ability to catalyze and facilitate the success of a group means that you are passionate about learning from and working with multiple people and adding meaning and value to the representation of the firm’s capabilities to our clients. You work well under pressure, maintain diligent communication and attention to detail, communicate frequently, and enjoy the challenge of juggling multiple deadlines and projects.EDUCATION AND LICENSURE

• Bachelor’s degree from an accredited college with a major in communications, marketing, English, journalism, business administration, psychology, or another applicable discipline. (required)

SKILLS, EXPERIENCE AND QUALIFICATIONS

• At least 7 years of marketing/communications work experience in the  engineering/environmental consulting industry (preferred) focused on public sector proposals; or equivalent combination of education, experience and training that provides required knowledge, skills and abilities. (required)
• Ability to write in a marketing and/or journalistic manner, including the ability to think critically and analytically about the purpose of the document and how the content might be improved. (required)
• Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
• Windows proficiency including, MS Professional (Word, Excel, Publisher, and PowerPoint), Adobe Acrobat, and typing ability. (required)
• Familiarity with Adobe InDesign and  Illustrator and some graphic design experience. (preferred)
• Experience with SF330 forms. (preferred)
• Ability to understand and follow complex oral and written instructions. (required)
• Ability to multitask, prioritize, and manage work flow. (required)
• Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)
• Anticipated travel 10% or less.

As a federal contractor subject to Executive Order 14042, Geosyntec requires employees working on federal projects or who are classified in a support role to be vaccinated for COVID-19 as a condition of employment, subject to reasonable accommodations for reasons related to a disability or for religion. If you will require an accommodation, Human Resources will discuss this with you should an offer of employment be extended to you.CULTURE/EEO STATEMENTGeosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal qualities, superb written and verbal communication skills, practical and administrative problem-solving abilities, plus the passion for excellence and quality.Geosyntec is an employee-owned, global environmental engineering consulting firm operating throughout the U.S., Canada and select international locations. We’ve been repeatedly recognized as one of Best Civil Engineering Places to Work by CE News and consistently named one of the top engineering firms by Engineering News-Record.Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting http://www.geosyntec.com/careers/.We are proud to offer our employees a highly competitive benefits package. Learn more by visiting http://www.geosyntec.com/careers/employee-benefits.