Accounting Specialist

Job Description

  Join our team! Our mission is BUILDING COMMUNITIES. IMPROVING LIVES. With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike. Each day, we work to find solutions that inspire our employees and fit our clients' needs to build trust to exceed their expectations. As a leading player in the industry, we're proud to be ranked No. 173 on Engineering News Record's Top 500 Design Firms list in 2024. Our unwavering dedication to cultivating an exceptional workplace environment has earned us the distinguished honor of being recognized as a Best Place to Work. SummaryHR Green is looking for an experienced Accounting Specialist.  This position will perform a variety of payroll, accounts payable, and accounts receivable such as: processing of biweekly payroll for all HR Green employees located in multi-states in the U.S., biweekly employee expense reimbursements, processing vendor invoices accurately, preparing payments for approved invoices procedures, monitoring the accounts receivable aging, following up on overdue payments, and assisting with general ledger accounting.  Essential Duties and Responsibilities  

• Invoice Processing: Receive, review, and process vendor invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
• Payment Processing: Prepare and schedule payments for approved invoices, ensuring accuracy and compliance with payment terms.
• Reconciliation: Perform periodic reconciliation of accounts payable transactions to ensure accuracy and completeness.
• Timely and accurate processing of payrolls according to established payroll schedule and in compliance with established procedures. This includes utilizing timekeeping system files, spreadsheet uploads, and manual data entry for employee hours. 
• Balance payroll and reconcile discrepancies in a tight time frame prior to service provider transmission 
• Process bonuses, special payments, and certain expense reimbursements 
• Timely research and resolution to payroll inquiries from employees, HR, department managers, and other parties while maintaining top notch customer service and sense of urgency.
• Invoicing and Billing: Generate accurate and timely invoices based on contractual agreements. 
• Payment Processing: Receive and record customer payments through various channels such as checks, electronic funds transfers, and credit card payments.
• Accounts Receivable Monitoring: Monitor accounts receivable aging report 
• Compliance and Audit Support: Assist in providing documentation and information for internal and external audits related to accounts payable processes.

Education and Experience  

• An AAS or BA/BS in Accounting or equivalent additional work experience
• At least 3 years of professional experience in accounting or a related field
• Experience working in an electronic payroll system (Ceridian, ADP, or similar)
• Strong proficiency in MS Office applications (Word, Excel, Outlook) is also required.
• Must possess a strong commitment to customer satisfaction demonstrated by timely and friendly responsiveness to employee questions and issues.

BenefitsNot only does HR Green provide you with a place to grow, thrive, and enjoy your work, but we are also dedicated to delivering a comprehensive and multi-faceted benefits package. Visit our website for detailed total rewards information.https://www.hrgreen.com/careers/benefits/