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Job Description

  We are currently seeking a part‐time (24 hours/week) Administrative Assistant/Project Coordinator to join our Hawaii team. The desired candidate will be a detail‐oriented individual who can provide administrative office support and project coordination, independently planning and completing activities of broad scope and complexity. The selected candidate will support technical staff, including the principal engineer, to best leverage their time.ResponsibilitiesAs an Administrative Assistant/Project Coordinator, your job functions will include, but
not be limited to:

  • Administrative Assistance: Greeting visitors, scheduling meetings, setting up conference space, ordering meals, maintaining office equipment and supplies, handling incoming/outgoing mail, preparing expense reports, arranging travel for senior staff, general filing, and serving as the local contact.
  • Project Coordination: Supporting several project managers by assisting with project budgets, forecasts, funding requests, subcontract management, project deliverables, data entry, file maintenance, resource allocation, proposals, document production, and scheduling. You will also work closely with accounting staff to assist in the review and tracking of client invoices and accounts payable.
  • Project Support: Supporting technical staff with various project activities including but not limited to delivering and retrieving documents and drawings from clients, printers, and government agencies; and assisting with the processing of samples and paperwork from the field team and delivering samples to the laboratory or shipping facility.
  • Other tasks or projects as requested.

Work will be predominantly in the office with occasional trips to various agencies, vendors, and client offices. Light physical duties will be required to assist staff in preparing for field activities and to deliver samples and equipment to laboratories, field locations, or shipping facilities.QualificationsQualified candidates will have 2 to 4 years of experience in a similar position. The ideal candidate must be a self‐motivated, self‐starter who can be flexible and work independently. The ideal candidate must also have:

  • Exceptional organization skills and a high level of attention to detail
  • Strong analytical, verbal, and writing skills for communicating with technical and lay audiences
  • A properly licensed and insured vehicle and a valid driver’s license
  • Demonstrated computer skills including advanced proficiency with Microsoft® Office software
  • Experience with Deltek® Vantagepoint accounting software is a plus
  • Experience in a professional services firm is desirable

APPLY NOWCompetitive salary is commensurate with experience. Integral Consulting Inc. provides an exceptional benefits package with company-subsidized insurance, and an exciting work environment with opportunities for significant professional growth.All offers of employment are contingent on candidates passing a background screening that includes employment history, criminal background, Federal Watch List, a drug and alcohol screening, and, if applicable, a degree verification. Candidates will receive a written notice of this requirement. All screenings will be done in accordance with all local, state, and federal laws.We are proud to be an equal employment opportunity employer and are committed to a proactive program of affirmative action and diversity development.Integral Consulting Inc. provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to race; color; religion; gender (including pregnancy, childbirth, or related medical conditions); national origin; age; sexual orientation; disability; marital status; military, veteran, or Vietnam Era Veterans’ Readjustment Assistance Act protected veteran status; gender identity or gender expression; or any other category protected by federal, state, and local laws. The “EEO is the Law” poster can be viewed HERE.CLICK HERE to view Employee Rights documents.  

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